Title VI Non-Discrimination Compliance
City of Mercer Island Policy Statement:
The City of Mercer Island assures that no person shall on the grounds of race, color, national origin, or sex, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity.
The City of Mercer Island further assures every effort will be made to ensure non-discrimination in all of its programs and activities, whether those programs and activities are federally funded or not.
The Civil Rights Restoration Act of 1987, broadened the scope of Title VI coverage by expanding the definition of terms “programs or activities” to include all programs or activities of Federal Aid recipients, sub-recipients, and contractors/consultants, whether such programs and activities are federally assisted or not (Public Law 100259 [S.557] March 22, 1988.)
In the event the City of Mercer Island distributes federal aid funds to a sub-recipient, the City of Mercer Island will include Title VI language in all written agreements and will monitor for compliance. The City of Mercer Island Public Works Director is responsible for initiating and monitoring Title VI activities, preparing reports and other responsibilities as required by 23 Code of Federal Regulation (CFR) 200 and 49 Code of Federal Regulation 21.
Any person who believes his/her Title VI protection has been violated, may file a complaint with the City of Mercer Island. For questions regarding City of Mercer Island’s Title VI Program, or to file a complaint with the City of Mercer Island, please contact the Title VI Coordinator at 206-275-7608 or firstname.lastname@example.org
About Title VI
Title VI of the Civil Rights Act of 1964 states:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
The Civil Rights Restoration Act of 1987, broadened the scope of Title VI coverage by expanding the definition of terms "programs or activities" to include all programs or activities of Federal Aid recipients, sub-recipients, and contractors/consultants, whether such programs and activities arc federally assisted or not (Public Law 100259 [8.557] March 22, 1988.)
HOW TO FILE A COMPLAINT OF DISCRIMINATION ON THE BASIS OF TITLE VI AGAINST CITY OF MERCER ISLAND, WASHINGTON
Who can file a Title VI complaint?
Any person who believes that he or she, individually, as a member of any specific class, or in connection with any disadvantaged business enterprise, has been subjected to discrimination prohibited by Title VI of the Civil Rights Act of 1964 as amended, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) under any of the City’s federally funded programs and activities.
How do I file a complaint?
- The complaint must be filed within 180 days of the date of the alleged discrimination.
- Complaints must be submitted in writing and sent by regular mail or email to one of the addresses below.
- The complaint must contain a narrative description of the allegation(s) in sufficient detail to enable the Title VI Coordinator to understand what occurred, when it occurred, and the basis of the alleged discrimination complaint (e.g. race, color, national origin, etc.). The complaint must include all contact information for the complainant including name, address and telephone number; as well as all contact information for all witnesses or individuals with relevant knowledge.
- The complaint must be dated and signed by the complainant(s) or his/her/their representative.
Return the written complaint to:
Jason Kintner, Title VI Coordinator
Public Works Department
City of Mercer Island
9611 SE 36th Street
Mercer Island, WA 98040
Phone: (206) 275-7608
Fax (206) 275-7814
In the case where a complainant is unable or incapable of providing a written statement, a verbal complaint of discrimination may be made to the Title VI Coordinator. Under these circumstances, the complainant will be interviewed, and the Title VI Coordinator will assist the complainant in reducing the verbal complaint to writing and submit the written version of the complaint to the complainant for signature.
What happens when I file a complaint?
When a complaint is received, the Title VI Coordinator will provide written acknowledgment to the complainant within ten days, inform the complainant of action taken or proposed action to process the complaint, and advise the complainant of other avenues of redress available such as the Washington State Department of Transportation (“WSDOT”) and the United States Department of Transportation (“USDOT”).
The Title VI Coordinator will advise WSDOT within ten calendar days of receipt of the complaint. Generally, the following information will be included in every notification to WSDOT:
- Name, address, and phone number of the complainant.
- Name(s) and address(es) of alleged discriminating official(s).
- Basis of complaint (e.g. race, color, national origin, etc.).
- Date of alleged discriminatory act(s).
- Date of complaint received by Title VI Coordinator.
- A statement of the complaint.
- Other agencies (state, local or Federal) where the complaint has been filed.
- An explanation of actions the Title VI Coordinator has taken or proposed to resolve the issues raised in the complaint.
If a complaint is deemed incomplete, additional information will be requested and the complainant will be provided 60 calendar days to submit the required information. Failure to do so may be considered good cause for a determination of no investigative merit.
What is the investigation process?
If the complaint has investigative merit, the Title VI Coordinator will assign an investigator. Within 60 calendar days, an investigation of the complaint will be conducted based on the information obtained, and the Title VI Coordinator will make a recommendation to the City Manager. The complaint should be resolved by informal means wherever possible. Such informal attempts and the results will be summarized in the report of findings.
Within 90 calendars days from the receipt of the complete complaint, the City Manager will notify the complainant in writing of the final decision reached, including the proposed disposition of the matter. If the decision is not to investigate, the notification shall specifically state the reason for the decision. The Title VI Coordinator will also provide WSDOT with a copy of the decision and summary of findings.
What if I don’t agree with the City Manager’s letter of resolution?
The notification of the final decision will advise the complainant of his/her appeal rights with WSDOT and USDOT if he/she is dissatisfied with the decision by the City.
Administrative Jurisdiction Contacts:
Washington State Department of Transportation
Office of Equal Opportunity, Title VI Program
PO Box 47314
Olympia, WA 98466
Federal Highway Administration
Washington Division Office
711 Capitol Way South, Suite 501
Olympia, WA 98501
Annual Accomplishment Reports