Call To Order:
Robert Sexton called to order the regular meeting of the Utility Board at 7:10 p.m. in the Council Chambers at City Hall, 9611 S.E. 36th St., Mercer Island, WA.
Board Members Robert Sexton, Chairman, David Laub, Vice Chairman, John Ewald, Callie Ridolfi and Joel Massman were present. Board Members Ben Levie and Gregory Babinski and Council Liaison Bruce Bassett were absent.
Staff Members Glenn Boettcher, Francie Lake, Anne Tonella-Howe, Terry Smith and Terry Winkel were present.
The Minutes of the August 12, 2008 meeting were approved.
Sewer Budget and Rates
Francie briefly reviewed the two-year budget process regarding rates, i.e. rates are established for both years but second year rates can be adjusted if needed. The expenditure requests in the Operating Budget were explained further by Glenn and Terry Smith. Robert had questions regarding salary costs in the Operating Budget and asked for additional detail.
The CIP Budget was reviewed. Francie explained the differences between Scenarios A, B & C. The Board was advised that rate recommendations would be adjusted if needed once the bids were received for the Lake Line Project. Francie distributed copies of a sample utility bill, Exhibit A. Discussion followed.
David Laub made a motion to recommend to the City Council that Scenario C be adopted. John Ewald seconded the motion. The motion passed unanimously.
- Anne advised that bids for the Lake Line Project will be let in mid-October with bid opening scheduled for mid-November. The bid format will allow contractors to bid on the pump station, the lake line or both combined. She advised that it canít be predicted whether there will be significant project savings as a result of the new bid format or design modifications.
- Francie advised the Board that the City Attorney has ruled that funds collected from projects in one basin, via the Stormwater Fee-in-Lieu policy, can be used for projects in any/all other basin(s). She distributed copies of the 2008 Stormwater Rate Study with revisions in light of this ruling, Exhibit B. Because all Fee-in-Lieu monies are now available for use for all Stormwater CIPs, Francie suggested the Board reduce the recommended rate increase to 5.5%.
David Laub made a motion to recommend to the City Council that the Stormwater rate increase be 5.5% for 2009 and 8.5% for 2010. Callie Ridolfi seconded the motion. The motion passed unanimously.
- David asked staff about using solar/wind power at the new Emergency Well with the excess power generated to be used by the City Hall facility to help offset energy costs and further sustainability. Terry Smith stated that objects mounted to the top of the well structure can damage the welds. Glenn asked David to ask the design representatives to contact him.
The next scheduled meeting will be Tuesday, October 14, 2008.