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Tuesday, February 12, 2008

Call To Order:

David Laub called to order the regular meeting of the Utility Board at 7:08 p.m. in the Council Chambers at City Hall, 9611 S.E. 36th St., Mercer Island, WA.



Board Members David Laub Vice Chairman, Gregory Babinski, John Ewald, Joel Massmann, Callie Ridolfi, Ben Levie and Council Liaison Bruce Bassett were present.  Robert Sexton was absent.


Staff Members Terry Smith, Glenn Boettcher, Rona Lin, Francie Lake, Chip Corder, Anne Tonella-Howe and Terry Winkel were present.



The Minutes of the November 13, 2007 meeting were approved as written. 



Nels Johnson, Allied Waste, Greg Hill and Scott Goss, Roth Hill Engineering



Regular Business:

Budget Process

Francie distributed copies of the 2009/2010 Budget Process schedule, Exhibit A.  She advised the Board that utility rates will be presented in the fall of 2008, the Capital Budget will be presented in June, and the operating budget will be presented to City Council in October.


Water System Plan

Rona introduced Scott Goss from Roth Hill Engineering.  The Board and staff discussed the differences between the 2001 and 2008 Plan, the Plan adoption schedule, the SEPA review process, and the comments review process (by Bellevue, King County, SPU & DOH). The City Council will review the Water System Plan at its Study Session on March 3. Adoption by the Council is scheduled for April 7.


Well Project

Glenn introduced Greg Hill, Roth Hill Engineering, and advised the Board that the emergency water well will meet the production goal but that staff is concerned about the publicís perception of waste from the supply well if onsite storage capabilities are not included in the project. 


Greg Hill explained the various design considerations regarding well pump size/operation, storage needs to reduce waste and improve operational aspects, storage facility disinfection, annual volunteer training, and backup power needs.  Discussion followed.


Ben Levie made a motion that the Utility Board recommend that 1) no interim facilities should be created and 2) the City use the existing PSE service and generator located at the Cityís Reservoir site to power the permanent facilities. John Ewald seconded the motion.  The motion passed unanimously. 


Discussion followed.  Ben Levie made a motion that the Utility Board recommend that the permanent facilities include a building for housing the pumping equipment and a storage tank.  John Ewald seconded the motion.  The motion passed unanimously.


Staff advised that Council will be asked to accept the Boardís recommendation at its March 3 meeting and, at that time, will give Staff design direction. The meeting date for the well discussion has since been changed to April 7.


Project Updates

Lake Line Peer Review

Board and staff reviewed the report.  Anne advised that there have not been the breaks in Reach 4 like those in Reach 3 and that the flows are less in Reach 4, and that the pipes are in better condition in Reach 4.  She said replacement of Reach 4 could be postponed or Reach 4 possibly could be replaced with a trenchless technology. 


Solid Waste Service Levels

Glenn distributed the results of the survey questionnaire requested by the Board.  The Board again stated the need for a solid waste & recycling education program for the community.



David Laub distributed copies of an article from the Mercer Island Reporter regarding emergency water, Exhibit C.


Next Meeting:  

The next scheduled meeting is Tuesday, March 11, 2008 


Adjournment:           10:05 p.m.


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